Group Registration Policy & Terms

1. Fixed Discount Structure

Group booking discounts are applied as a fixed deduction per delegate based on the total number of delegates registered under a single group in a single transaction.

• Universal Eligibility: Delegates from any country, registration category, or income group may form a single group. The fixed discount is deducted from each individual's applicable category/slab rate.
• Exclusions: Discounts apply only to the base registration fee. Accompanying persons, banquets, and workshops are excluded.
• Non-Cumulative: Cannot be combined with institutional pricing, sponsorship, or other special offers.

2. Eligibility & Coordination

• Minimum Size: A minimum of 15 confirmed and paid delegates is required. If the final count drops below 15, the discount is revoked and registrations are recalculated at individual rates.
• Single Point of Contact (POC): One authorized Group Coordinator must be assigned. The POC is solely responsible for data submission, communication, and ensuring timely payment.

3. Payment Terms

• Consolidated Payment: One single 100% advance payment is required for the entire group. Split or staggered payments are not permitted.
• Domestic (India): Payment via Bank Transfer (NEFT/RTGS).
• International: A secure payment link will be shared with the Coordinator.
• Invoice Validity: Proforma invoices are valid for 10 days or until the slab deadline, whichever is earlier.

4. Cancellation, Refunds & Replacements

• No Refunds: Group registrations are final and non-refundable once payment is made.
• Name Changes: Allowed up to a defined deadline (15th December 2026). Requests must be submitted in writing by the Coordinator.

5. Group Registration Process

1. Step 1: Request Submission: Coordinator emails registration@icoh2027.in to initiate the request.
2. Step 2: Data Submission:
   • Submit an Excel file with Delegate Name, Email, Contact/WhatsApp Number, Category, and Country.
   • Click Here to download the excel format
3. Step 3: Review & Proforma: Registration team validates eligibility and issues a Proforma Invoice.
4. Step 4: Payment: Coordinator settles the invoice via Bank Transfer (Domestic) or Secure Link (International).
5. Step 5: Coupon Code Issuance: Unique codes are generated and sent to the Coordinator in the Excel file.
6. Step 6: Distribution: Coordinator distributes the correct codes to each delegate.
7. Step 7: Profile Completion: Each delegate creates an account and applies the code to complete online registration.
8. Step 8: Confirmation: System-generated confirmation email is sent to each delegate.

6. General Conditions

• Coupon codes are valid only within the applicable registration slab.
• Any misuse of codes (unauthorized sharing) results in immediate cancellation of the whole group without refund.
• The Organizing Committee reserves the right to verify data and amend policies as required.

Support: registration@icoh2027.in