Conference Visa Support

International delegates who require a Conference Visa to attend ICOH 2027 in India can request the necessary supporting documents through their Registration Dashboard.

The Conference Secretariat will facilitate the required documentation and coordinate the necessary Government permissions to support your visa application.

Please note: The Visa Support facility will be available on your Registration Dashboard only after successful payment of your conference registration fee.

How to Request Conference Visa Support

Step 1 – Log in to Your Registration Dashboard

Log in to your ICOH 2027 Registration Dashboard using your registered credentials.

Step 2 – Complete Your Registration Payment

The Conference Visa Support facility is available only to delegates who have successfully completed payment of their registration fee.

Step 3 – Access the Visa Tab

Once your payment is successfully completed, the Visa tab will become available on your Registration Dashboard.

You will be asked:

“Do you require a Visa Invitation Letter for your conference participation?”

Select “Yes” to proceed with the Conference Visa Support request.

Step 4 – Complete the Visa Request Form

Please provide all requested information exactly as mentioned in your passport, including:

  • Participant Name
  • Nationality
  • Country of Birth
  • Passport Number
  • Residential Address
  • Single-page CV mentioning your current organisation details

Please carefully verify all information before submission. Incorrect or incomplete information may delay the processing of your request.

Step 5 – Submit Your Request

Once all required information and documents have been provided, submit your request through the Visa Portal.

What Happens After Submission?

Stage 1 – Supporting Documents

Following submission of your Visa Request Form, the Conference Secretariat will process your request and provide the relevant supporting documents, including:

  • Conference Visa Invitation Letter
  • Permission Letter from the Ministry of Home Affairs, Government of India
  • Permission Letter from the Ministry of Health & Family Welfare, Government of India

You will receive an email with the relevant documents and further instructions.

Stage 2 – Ministry of External Affairs Processing

Your submitted details will be forwarded to the Ministry of External Affairs (MEA), Government of India.

The processing time is generally expected to be approximately 10–15 working days from the date the delegate details are submitted to the Ministry.

Please note that this timeline is indicative and may vary depending on Government processing requirements.

Stage 3 – Confirmation to Apply for Your Visa

Once the necessary confirmation from the Ministry of External Affairs has been received, you will receive a separate email from the ICOH 2027 Secretariat informing you that you may proceed with your Conference Visa application.

Please apply for your Conference Visa only after receiving this confirmation email.

You may then approach the appropriate Indian Embassy/Consulate and submit your visa application along with the supporting documents provided by the Conference Secretariat and any other documents required by the concerned Embassy/Consulate.

Important Information for Delegates

  • Conference Visa Support is available only to delegates who have completed payment of their ICOH 2027 registration fee.
  • All information submitted through the Visa Portal must match your passport exactly.
  • Please ensure that your passport is valid and meets the requirements prescribed for travel to India.
  • Delegates are responsible for completing and submitting their own visa application to the appropriate Indian Embassy/Consulate.
  • Additional documentation may be requested by the Embassy/Consulate depending on the applicant's nationality and individual circumstances.
  • Government processing timelines are indicative and may be subject to change. Delegates are therefore encouraged to submit their Visa Support request as soon as the facility becomes available.
  • The Conference Secretariat will communicate important updates regarding your visa documentation through your registered email address. Please check your inbox regularly.

Selected “No” by Mistake?

If you have selected “No” to the question regarding Conference Visa Support, you can still change your response.

Write to us at: visasupport@icoh2027.in

Important Visa Disclaimer

ICOH 2027 and the Organising Committee facilitate the Conference Visa process by providing the necessary invitation letter, Government permission letters and supporting documentation.

The provision of these documents does not guarantee the approval or issuance of a visa.

The decision to grant or refuse a visa rests solely with the Government of India and the respective Indian Embassy/ Consulate. The Organising Committee and Conference Secretariat have no authority or influence over the final decision on any visa application.

Delegates are responsible for ensuring that they fulfil all visa, immigration and travel requirements applicable to them.

Need Assistance?

For queries related specifically to Conference Visa documentation and support, please contact:

ICOH 2027 Visa Support Desk
Email: visasupport@icoh2027.in

We look forward to welcoming you to Mumbai for ICOH 2027.